TITLE: Office Assistant 

RESPONSIBLE TO: Operations Director

GOAL OF POSITION: To assist Community Shares staff with special projects and routine daily tasks to enhance the efficiency of office operations.

RESPONSIBILITIES:

1. Answer office telephones, taking and transferring messages to appropriate staff members.

2. Assist with copying and filing.

3. Assist with the preparation of bulk mailings.

4. Sort and package promotional materials for distribution.

5. Assist with routine word processing and data entry.

6. Assist staff with office maintenance (watering plants, cleaning, etc.).

7. Proof data base reports for accuracy.

8. Maintain confidentiality of all sensitive information related to Community Shares and its member organizations.

TIME COMMITMENT:

1. Flexible weekday schedule, between hours of 9:00 a.m. and 5:00 p.m.

2. Three to five hours per day, 1 to 2 days per week.

BENEFITS INCLUDE OPPORTUNITIES TO:

1. Interact with a diverse group of people within Community Shares and in workplace partner organizations.

2. Learn new office management skills.

3. Enhance knowledge about socioeconomic issues affecting the local community.

4. Learn about business and non-profit workplace structures and services.

5. Make a positive impact by raising support for grass-roots organizations that champion social, economic and environmental justice.

QUALIFICATIONS:

1. Excellent interpersonal and teamwork skills.

2. Basic word processing and data entry skills.

3. Strong attention to detail.

4. Willingness to learn new skills and knowledge.

5. Ability to complete tasks independently with minimal supervision.

6. Committed to and supportive of the mission of Community Shares and its member organizations.

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